Allow community managers/owners access to EP requests #995

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1. palkerecsenyi

   changed the title [-]Allow community curators to access EP request[/-] [+]Allow community curators access to EP requests[/+] on Sep 29, 2026
2. palkerecsenyi

   added this to Sprint Q4 2026 ☀️on Sep 29, 2026
3. palkerecsenyi

   moved this to Ready in Sprint Q4 2026 ☀️on Sep 29, 2026
4. kpsherva

   removed this from Sprint Q4 2026 ☀️on Oct 5, 2026
5. kpsherva

   assigned

   liptakpanna

   on Oct 7, 2026
6. liptakpanna commented on Oct 7, 2026

   

   liptakpanna

   on Oct 7, 2026

   Last edited by liptakpanna

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   I looked into this and I have some questions.

   The title of the issue says the community curators should be able to see this, but in the description only the managers and the owners are mentioned?

   Summary:

   Action	Currently	Goal
   Submit a request	Community manager or community owner	Community manager or community owner
   Read the request	The user who sent the request + EP committee	The user who sent the request + EP committee + community manager or community owner
   Read/write comments	The user who sent the request + EP committee	The user who sent the request + EP committee + community manager or community owner
   Cancel the request	The user who sent the request	The user who sent the request + community manager or community owner ?
   Approve/decline	EP committee	EP committee

   Then for the viewing of the request there are 2 ways:

   • From the record itself click on View request. This is straightforward: if user can read the request, this button should work
   • In My dashboard Requests. Here should it show up and if yes, on which tab? This might require a bigger change.
     • My requests: creator of the request is the user
     • Shared with me: the EP committee it is sent to

   Then who gets what notification is also a question:

   Event	Currently	Goal (suggested)
   Submitted	EP committee	EP committee + community manager or community owner
   Accepted	Request sender (fails: no template)	Request sender + community manager or community owner
   Declined	Request sender (fails: no template)	Request sender + community manager or community owner
   Cancelled	Nobody	Nobody

   Maybe it can be implemented by setting the community as the submitter rather than a specific user?

   If the community is the submitter then we lose the information which user has initiated the request and this could be important?
7. palkerecsenyi commented on Oct 7, 2026

   

   palkerecsenyi

   on Oct 7, 2026

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   The title of the issue says the community curators should be able to see this, but in the description only the managers and the owners are mentioned?

   Sorry, I named the issue wrong! Indeed this should only apply to managers and owners.

   Then for the viewing of the request there are 2 ways:

   The permission for the "View comments" button showing up on the request and whether the request shows up in your dashboard are (I think, could be wrong) based on the same permission. In my opinion it should show up in "My requests" if you are a manager/owner of the community the record is in and in "Shared with me" if you are an EP referee. Not sure what others think though!

   Then who gets what notification is also a question:

   I agree with your table, this looks good

   If the community is the submitter then we lose the information which user has initiated the request and this could be important?

   Hmmm I think if you implement the permissions as I described then we shouldn't need this information? I'm personally not sure if we explicitly need it, maybe we depend on it somewhere in the code. We also need to check with EP, but I don't think they need to know either. @zzacharo i am sure there was a reason we did it like this originally, do you remember?
8. palkerecsenyi

   changed the title [-]Allow community curators access to EP requests[/-] [+]Allow community managers/owners access to EP requests[/+] on Oct 7, 2026
9. liptakpanna

   linked a pull request that will close this issuefeat(ep-approval): allow managers/owners to view requests #1020on Oct 8, 2026
10. liptakpanna commented on Oct 9, 2026

    

    liptakpanna

    on Oct 9, 2026

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    I created a PR (#1020) that allows managers and owners of the community to see EP approval requests - even if it wasn't initiated by them:

    • they can comment
    • they can cancel

    @zzacharo suggested to show these requests in the Community, Requests tab and that search query is set in invenio-communities (here). We can create a custom CommunityService and overwrite search_community_requests but then any upstream change to it has to be added manually..at least that's my understanding.
11. liptakpanna commented on Oct 9, 2026

    

    liptakpanna

    on Oct 9, 2026

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    For the notifications: currently only on EP approval submit a mail is sent out to the referees.
    For accept and decline there is no jinja template for the mail, so it fails. Is this on purpose? Because the notification builder is there that is should go out to the submitter.
    This could be extended for all the manager/owners and the template could be added as part of this issue.
12. liptakpanna commented on Oct 12, 2026

    

    liptakpanna

    on Oct 12, 2026

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    One more thing to note: for the Community requests it shows the View comments that points to the request, but for the EP approval once it's approved it shows only the link for the original record. Isn't the same link needed there to view the request?

    Because for now it would not show up in the managers/owners own dashboard, so it would be the only way to access the request.
13. zzacharo commented on Oct 12, 2026

    

    zzacharo

    on Oct 12, 2026

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    14. One more thing to note: for the Community requests it shows the View comments that points to the request, but for the EP approval once it's approved it shows only the link for the original record. Isn't the same link needed there to view the request?
    From the original record, you have the EP section which describes the 3 steps and has a link to view the request.

     Because for now it would not show up in the managers/owners own dashboard, so it would be the only way to access the request.
    

    Does it show up under "My dashboard / Shared with me" ?
14. liptakpanna commented on Oct 12, 2026

    

    liptakpanna

    on Oct 12, 2026

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    Does it show up under "My dashboard / Shared with me" ?

    No, because it's only creator or receiver (code) and receiver is based on role or id (code), not a community role like in our case. It is a possible extension.
15. liptakpanna

    assigned

    liptakpanna

    and unassigned

    liptakpanna

    on Oct 12, 2026
16. zzacharo

    closed this as completedin #1020on Oct 16, 2026